Privacy Policy

Autumn Voices is committed to safeguarding your privacy. The following statements explain how we collect, use and store your data. This policy will evolve to reflect necessary changes and will be updated accordingly.

Who we are

Our website address is:


Autumn Voices is a funded organisation dedicated to supporting and promoting activities related to positive and creative ageing. We do this predominantly partly through our website and social media platforms, e-newsletters and online competitions, and partly. We might occasionally do this in person, through the activitiesy of our members and support teamrun by our artist-facilitators and partner organisations.

Any information you have entrusted us with in order to engage with Autumn Voices is held securely. We will never sell or rent your data to other businesses for marketing purposes. This Privacy Policy details when and why we collect your personal data.

We trust this policy will be comprehensive and contain all the answers to questions you might have, but should there be anything you are uncertain about, you can contact us at

Website and Analytics

When someone visits our website, we use a third-party service – Google Analytics – to collect details of visitor behaviour patterns. We do this to find out things like the number of visitors to specific parts of the website. This is important because it allows us to see what works and what doesn’t, and which times of the year are best suited to certain activities that will ultimately benefit users and members. This information is processed in such a way as to anonymise contacts and to protect the identities of visitors to the site.


When visitors leave comments on the website, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help detect and eliminate spam.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

We retain contact forms. If you would like to see any data that you have left with the website or would like to have it removed then please use the following page:


If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after one day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time, except for their username, which cannot be changed. The website administrator can also see and edit that information.

Visitor comments may be checked through an automated spam detection service.

Our e-Newsletter

Autumn Voices sends to subscribers by email a montly e-newsletter that features the latest news along with links to blogs and competitions. In order to send you the e-newsletter, we need to collect your email address. Once we have your email, we’ll start sending you our regular e-newsletters.

We use a third-party provider called Mailchimp to deliver our e-newsletter.

You can withdraw your consent to receive the e-newsletter at any time. Emails can be removed from the mailing list either by clicking a link at the bottom of each newsletter that reads ‘unsubscribe from this list’ or by emailing and asking for your details to be deleted or amended.

We use only the most basic traffic information such as clicks, opens and bounces.

What to do if you are unhappy with our use of your data

You are entitled, at any time, to view, amend or delete the personal information that we hold. Please email your request to to do so.

The Autumn Voices trustees have overall responsibility for implementing, monitoring and reviewing this Policy. It will be reviewed formally at least every three years, to reflect organisational changes, best practice, operational experience and legislative updates, and in order to maintain its effectiveness.

If you have any questions about this privacy statement, please address them to Autumn Voices at:

November 2023